Last updated: January 2019
Warner Bros. Entertainment UK Limited is the controller for the Data we Process relating to you. The controller is the entity which will be making decisions about how your Data will be used.
A FEW DEFINED TERMS
INFORMATION WE COLLECT ABOUT YOU
When applying for one of our Productions or a Corporate Position, we will Process Data: (i) you provide us with as part of your application; (ii) where applicable, additional Data from third parties or public sources (e.g. recruitment/casting agencies and/or social media profiles through which we may contact you) and/or (iii) inferred Data (e.g. assessment of your application, notes taken during the interview/casting process etc.).
This Data may include for example, contact details (e.g. your name, address, email address and/or phone number) or casting information (e.g. gender, personal performance (including an image or video of you)) and details about your experience (e.g. CV, portfolio or showreel etc.).
In certain circumstances, in particular, if you are applying for one of our Productions, this information may also include your interests, audition materials and casting notes as well as Special categories of data such as information about your sex life/sexual orientation, medical information, political opinions, religious or philosophical beliefs, trade union membership, genetic/biometric data and criminal history data. Where we do not ask you to provide Special categories of data as part of our application process, please refrain from providing such information (e.g. in your CV).
HOW WE USE THE INFORMATION
If you have applied to us via our website, please be aware that the website may contain links to other websites, including social media platforms. Please note that we are not responsible for the practices of other websites, including their privacy practices. We recommend that you make sure that you understand how other websites will use your personal data by reading their privacy policies.
INFORMATION SHARING AND DISCLOSURE
We are part of the Warner Media, LLC group of companies. We may sometimes share your Data with other companies within that group because the group companies may provide functions and services to help each other run our businesses and/or are involved in the recruitment decision making process.
We may also share your Data with other companies, organisations and/or individuals with whom we work with and/or who provide services to us. As a result of this, and where applicable, we may share your Data with: (i) our service providers; (ii) the organisation that operates our website; (iii) recruitment/casting agency, the production team, co-producers, the commissioning broadcasters, distributors and/or exhibitors, investors, insurers, distributors, IT system suppliers and/or travel and medical service providers of Productions; and/or (iv) where we have to, in order to comply with laws and/or as required by a court.
In respect of Marketing Communications:
In respect of casting for other Productions: we will share certain Data such as your name, email address and/or such other chosen method of communication with development and/or production teams, commissioning broadcasters and/or distributors to contact you about potential opportunities, unless you have told us that you don't want us to.
In respect of Corporate Positions: we may share certain Data such as your name, CV and contact details with other group companies that could be interested in you for a similar position unless you have told us that you don't want us to.
We operate internationally, and some of the processes involved in our use of your Information will require your Information to be stored or processed in countries outside the country where you are located. In particular, your Information may be transferred to, and processed in the United States, where some of our systems are located.
Whenever we transfer your Information outside of a country or region, such as the European Economic Area, we will make sure that we take steps necessary to comply with applicable legal requirements. Therefore, where required, we will ensure that appropriate safeguards are in place by using appropriate contractual mechanisms, such as the EU Standard Contractual Clauses, or by relying upon the service providers’ participating in an approved international data transfer mechanism, including the EU-U.S. Privacy Shield Framework or the adoption of Binding Corporate Rules. For further information about the documents we use to protect your Information when it is transferred outside of your country or region, please submit a request through our individual rights request portal here.
This means that the retention periods will vary according to the type of Data and the reason for which we need to process it (e.g. recruitment, Marketing Communication etc.). Please be aware that if you are a successful applicant your Data will be kept for a longer period (e.g., if you are cast in a Production, your Data will be kept for at least as long as the Production is being broadcast, distributed and/or exploited).
We have an internal retention policy that sets out varying retention periods for different categories of Data depending on our legal obligations and the purposes for which we need this information. After the relevant retention period has elapsed, the Data is securely deleted. For more information about our retention policy, please submit a request through our individual rights request portal here.
YOUR RIGHTS AND HOW TO CONTACT US
Subject to applicable laws (such as those in the EU) and to the extent legal requirements are met, you may have the following rights in relation to your Data:
Please, be aware that the rights set out above, are not always applicable and, under certain circumstances, we may not action your request. However, we will notify you of such decision.
If you would like to raise a complaint about how we Process your Data, please contact us by clicking the link above in the first instance and we will do all we can to help. If you are not happy with how we have responded to you, you have the right to complain to your local data protection authority.